Visa Letter Request
For those needing a visa invitation letter, please refer to the instructions on this page.
Instructions
Before asking for a visa invitation letter, please check out <a href"https://www.visaforchina.cn/globle/> the website of Chinese Visa Application Service Center for the visa application in your city.
Please pay attention to the latest visa policy of China: 240-Hour Visa-Free Transit Policy which allows people from certain countries to enjoy ten days of travel to select areas of the country without applying for a visa beforehand.
- To obtain this visa exemption, the foreign national must have a valid passport from one of the 54 countries, which includes: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland, Russia, United Kingdom, Ireland, Cyprus, Bulgaria, Romania, Ukraine, Serbia, Croatia, Bosnia and Herzegovina, Montenegro, North Macedonia, Albania, Monaco, Belarus, Norway, The United States, Canada, Brazil, Mexico, Argentina, Chile, Australia, New Zealand, South Korea, Japan, Singapore, Brunei, the United Arab Emirates, and Qatar.
- As per the requirements of China’s National Immigration Authority (NIA), people applying for 240-hour visa-free transit must have:
- A valid passport or another international travel document that is valid for more than three months from the arrival date;
- An interline ticket (connecting ticket) with the confirmed departure date and seat number leaving for a third country or region within 240 hours;
- Visa-free entry ports applicable for this event:
- Personnel meeting the above conditions may enter visa-free at either of the two ports: Beijing Capital International Airport or Beijing Daxing International Airport, and must exit from a port that applies the 240-hour visa-free transit policy;
- 🌟 Foreigners transiting to China under the visa-free policy may travel across provinces within the permitted stay and activity areas in 24 provinces (autonomous regions, municipalities).
- Nationals of 38 countries including Brunei, France, Germany, Italy, Spain, Holland, Malaysia, Switzerland, Ireland, Hungary, Austria, Belgium, Luxembourg, New Zealand, Australia, Poland, Portugal, Greece, Cyprus, Slovenia, Slovakia, Norway, Finland, Denmark, Iceland, Andorra, Monaco, Liechtenstein, Korea, Bulgaria, Romania, Croatia, Montenegro, North Macedonia, Malta, Estonia, Latvia, Japan holding valid ordinary passports can be exempted from visa requirement if entering into China for the purpose of business, tourism, family or friends visits, exchange and transit. They can stay in China for no more than 30 days without visa.
!! NOTE: The information provided above is for reference only. For specific visa policies applicable to you, please check out the website of Chinese Visa Application Service Center.
If, after understanding all the information above, you believe you still need an invitation letter, please send the following information to Willem Jiang, at ningjiang@apache.org. If all of your information is present, you will receive an invitation letter within 3 business days.
Information Needed
- Complete name
- Passport ID
- Gender
- Nationality
- Date of birth
- The name of the Chinese embassy or consulate where to apply for a visa.
- The company represented and the person’s position
- The person’s address and telephone number
- The date the person intends to visit China
- Who supports the person’s travel experience
Presentation Slides Template
We have a <a href=“https://docs.google.com/presentation/d/1KzXobcBuPZCaBF4klaD_sV9gYz4H_el-_lURw2ivPSw/edit?slide=id.g358a879f230_2_31#slide=id.g358a879f230_2_31”>slides template.
We strongly recommend you to use the template, but if you don’t plan to use it for your entire presentation, please use the title slide at least.
- If you use your own template, please set your slide size ratio as 16:9.
- Do not include any offensive or sexualized references. This would be a violation of the Code of Conduct.
Talks are 30 minutes long. This time is inclusive of Q&A. The ideal time structure of your presentation would be
- 23-27 minutes presentation.
- 3-5 min Q&A.
Convince Your Boss
Want to attend but not sure how to bring it up with your boss? We’ve created this sample email to help you explain why it’s important to attend Community Over Code Asia 2025. Feel free to use the full letter or pieces that work for you. See you in Beijing!
Terms & Conditions
Refund Policy
If you must cancel for any reason please notify us via email at vivian@segmentfault.com. Refunds will only be issued for cancellations received 14 days prior to the first day of the event and may take up to 14 days to process. Please note that all refunds are subject to a 3% processing fee. You can cancel or modify your registration from your confirmation email.
Photo & Video Release
I hereby consent to the photographing of myself and the recording of my voice and the use of these photographs and/or recordings singularly or in conjunction with other photographs and/or recordings for advertising, publicity, commercial or other business purposes for The Apache Software Foundation. I understand that the term “photograph” as used herein encompasses both still photographs and motion picture footage.
GDPR/Data Protection
By submitting this registration form, you understand that the data you include will be submitted to The Apache Software Foundation, and that The Apache Software Foundation may contact you regarding this event. Personal data collected from this registration form is subject to The Apache Software Foundation’s Privacy Policy.
In order to facilitate networking and business relationships at the event, you may be asked by third parties at the event for permission to scan your attendee badge via a lead retrieval system. You are never required to have your badge scanned by third parties. Allowing your attendee badge to be scanned enables the scanner to receive certain of your registration data, including but not limited to your name, phone number, address, email, employer, job title and job function. If you choose to allow your attendee badge to be scanned, you are explicitly consenting to receipt and use of such data by the third-party recipients, which will be subject to their own privacy policies.
By signing up to attend a Co-Located Event hosted by a third party, you understand that a portion of the data you submit will be provided to the third party, to enable the third party to hold the event. The third parties’ use of the data will be subject to their own privacy policies.
Accessibility
Community Over Code Asia strives to be a welcoming, inclusive, and accessible environment for all, regardless of ability.
Participants requiring special accommodations should provide details in their registration and/or by emailing us at ningjiang@apache.org. This information will be kept private and only be shared with individuals who need to know to secure these accommodations.